Employee Privacy Rights : How to Manage Employee Privacy in the Workplace

One of the top issues employers face is how to manage employee privacy. Whether an employer wants to ensure their company is in good standing legally or they have a need to track employee productivity there are numerous scenarios that could arise. 

Fully managing employee privacy in the workplace is a process that you should definitely concern yourself with. As a manager, you have to make sure employee privacy is being respected and followed in your workplace. Even the most careful workers sometimes need reminders to protect their personal information at work. 

Employee Privacy Rights 

Employee privacy rights are a growing concern in the workplace. As technology becomes more sophisticated and companies become more dependent on it, employees are also becoming more concerned about their privacy rights at work. Employees have the right to be free from an employer’s intrusion into their private lives. Employers should respect this right and refrain from collecting information that is not directly related to job performance.

See more: Top Productivity Killers in the Workplace & How to Avoid Them

Follow these tips below to help you strike a balance between productivity and employee privacy in your workplace!

1. Online Privacy

Many employees are concerned about their privacy when using the Internet at work. The following are some tips for keeping your personal information private at work:

• Don't use your company email account for personal communications. If you must send personal email from work, try to do so from another computer or from a public computer such as one at a library or public library.

• Use a proxy server to mask your IP address when accessing the Internet at work. You can also use a Virtual Private Network (VPN) service that masks your IP address while you're on the VPN network. This may help protect you from web-based monitoring software that scans web pages for employee names in order to compile marketing lists.
  
  

• Avoid using any passwords which relate to your name and other personally identifiable information such as birthdate or Social Security number. Make sure not use just a common word or phrase such as "password" or "123456."

2. Video Surveillance

Video surveillance is a powerful tool for protecting your business, but it can also be used in ways that are detrimental to employee privacy. An increasing number of employers are using video surveillance in the workplace, and while this can help keep employees safe, it also raises concerns about employee rights and employee privacy.

3. Mobile Privacy at Workplace

The mobile is a primary communication tool at work. It is often used to communicate with clients and vendors, as well as with fellow employees. However, the telephone can be an easy way for people to eavesdrop on conversations or monitor calls.

Employers have a responsibility to protect their employees by ensuring that phone lines are secure against eavesdropping or monitoring. In fact, some states have laws that require employers to take steps to protect the privacy of employee telephone calls.

Conclusion 

Employee privacy in the workplace is a very complicated issue. The list of tips we provided above should help you in your quest to respect employees' privacy rights at work. Again, this isn't an exhaustive list, simply one to get you started with. The most important thing you can do to protect employee privacy rights in the workplace is to make sure that your employees are informed about their rights in the first place. You can use the employee monitoring software for privacy concerns. Desktrack is one of the best employee monitoring software that helps to take care of your productivity with 100% security.

Employee Monitoring Software Can Help Make the Workplace a Safer Place

Employee monitoring software can help you stay on top of your employees' actions and activities, ensuring that they are fully engaged in the work that they need to be doing. And when it comes to increasing workplace safety and efficiency, there's no room for compromise. Employers must demand the highest levels of performance from their staff, and employee monitoring software provides the tools needed to make this possible. These tools may not be for everyone, but they have proven effective at some of the largest organizations in the world.

Many businesses overlook the importance of employee monitoring. Most employers consider the advantages of monitoring their employees in order to understand where improvements are needed or to deal with specific problems that the Monitor Employee app can resolve if any exist. Employee Monitoring Software is required in the workplace for organizations that want to develop and grow alongside their employees.

Monitoring Employees in the Workplace

Monitoring employees at work is an important consideration for you because it allows you to keep track of their performance. The following are some pointers to consider when monitoring your employees.

Employee Monitoring and Workplace Security

Employee monitoring and workplace security are difficult topics. It's one of those things that can be inconvenient to deal with but is necessary when it comes to protecting your company's data. But it doesn't have to be difficult; all you need are the right tools.

Employee tracking has always been a touchy subject in the world of surveillance. Most businesses, however, are unlikely to use technology if they believe their employees can perform well without it. Although employee tracking is not solely concerned with increasing productivity.

Here are Some of Employee Monitoring Most Beneficial Impacts:

1. Improves internal security

Internal theft is an unfortunate reality for many businesses, but it is one that should be anticipated. While only a small percentage of employees may actively try to steal from the company, even well-meaning employees may unintentionally contribute to losses by making mistakes. Retail theft has reached all-time highs in recent years.

2. Ensures that safety procedures are followed

With the ongoing pandemic, businesses must focus on employee arrivals and departures to keep physical contact to a minimum. Employee tracking systems enable management to plan schedules and ensure that employees adhere to health protocols. However, prior to the pandemic, tracking was used in a variety of industries to keep employees safe and healthy.

3. Reduces Occupational Risks

Warehouses and construction sites, for example, can be dangerous places to work. In the event of an emergency or serious injury, GPS tracking can keep track of employee location and headcount, allowing rescue efforts to be launched quickly. Risks in the mining industry prompted IBM and wearable technology developer Garmin to create an Internet of Things (IoT) platform that collects data from employees' wearable devices and other sensors.

Wrap Up

Employees should have some freedom to organize their day in the way that works best for them. However, there are limits to that, and employers have a right to monitor their employees' activities if it is within the scope of their job. Monitoring devices can be used to supplement observation and ensure that the employer's legitimate business interests are not compromised by employee misconduct. 

How do Employees Improve their Work Efficiency?

Employee Work efficiency is generally either high or low. It doesn't mean that if your work efficiency is moderate all the time, then, you are inefficient. Even those with low work efficiency can improve their work process and increase work efficiency.

Stay positive and encouraging with your team. It will help them maintain a positive attitude towards their daily routines. It will also motivate them to keep performing well. Make sure you maintain a healthy working environment so that your employees are free of stress. A stress-free employee is not only more productive but also more creative as compared to an employee who is exhausted and stressed out at work. Monitor your employees and understand the purpose behind their tasks and assignments. This will help increase their commitment to the work they are doing and further improve their productivity.

5 Tips to Improve Employee Work Efficiency Easily

1. Know About Employee Skills

Knowing your employees’ skills and behavioral styles is essential for maximizing efficiency. You should hire subject matter experts i.e. Employees with a single strong skill. This strategy provides good results because if employees work on a single skill they might be experts in the field. It will improve employee work efficiency in the workplace.

2. Take a free hand from your employee

Your employees are the foundation of your business. They are the ones who allow you to grow and succeed, so treat them accordingly. Allow them the freedom and flexibility to manage their own projects and responsibilities.

3. Effective Communication

Instead of holding team meetings, try communicating with each individual employee directly. You can call a meeting if you have concerns about all of the team members. Alternatively, you can speak directly with the employee in question. This habit saves a lot of time for both other employees and you.

4. Employees Should Be Rewarded

When you notice an employee working hard, it's important to acknowledge that and reward them for their efforts. If your employees don't have a goal to strive for, they may become complacent, resulting in lower productivity. Fortunately, there are several options for rewarding your employees.

5. Allow for Flexible Timings

Every person has different productivity hours. some of them are flexible for 9-5 working, but some of them are for 11- 8. Different peoples have different productivity schedules. If employers allow working for flexible timings it improves employee work efficiency.

Wrap Up 

When employees improve their work efficiency then it is ultimately about balancing their time and energy. Don't work too much, but also make sure you have time for the things that are important to you. Don't let your eagerness to finish a task drag down the quality of your work; focused, relaxed effort is often more efficient than careless, rushed work. And finally, if "necessity" isn't driving you, then find the motivation in something else—whether it's an interesting challenge or a creative outlet—and you're sure to be more productive.

Best Ways to Improve Employee Efficiency At Workplace

When you come up with techniques to improve employee efficiency, you’re essentially creating something new. On the individual level, work productivity may protect workers against the risk of homelessness, job stress, and low back pain. If you want your employees to work more efficiently and reduce their work hours, you can offer them the right incentives. These incentives could involve money, better work locations, and other perks any manager would offer employees. Here we share some best employee efficiency tips.

Best Ways to Improve Employee Efficiency

Do not be frightened to delegate: 

While this tip could appear to be the clearest, it is frequently the hardest to incorporate. We get it - your organization is your child, so you need to have an immediate hand in all that happens with it. While nothing bad can be said about focusing on quality (it makes a business effective, all things considered), looking over each little detail yourself as opposed to appointing can burn through everybody's significant time. 

Match tasks to skills

Knowing your workers' abilities and social styles is fundamental for expanding proficiency. For instance, an outgoing, inventive, out-of-the-crate scholar is most likely an incredible individual to try out plans with clients. Nonetheless, they could battle assuming they are given a more rule-escalated, conscientious undertaking. By using time tracking software employers can get the full information about their employees.

Convey Effectively

Rather than depending exclusively on email, attempt interpersonal interaction devices (like Slack) intended for even speedier group correspondence. You can likewise urge your workers to periodically take on a more outdated type of contact … voice-to-voice correspondence. Having a fast gathering or call can settle a matter that could have required long periods of to and fro messages.

Estimating the nature of work finished

You decide the boundaries that characterize a finished task as a quality and effective one, and afterward ys that satisfy these boundaries. For instance, while you're fostering an application you decide the number of your completed centurion, the task is viewed as fruitful and quality if the application is useful, in the event that it satisfies all client prerequisites, and assuming the client is fulfilled. 

to know more: Is Employee Monitoring Software Worth Investment

Estimating time spent

Set gauges for the time it will take the representatives to complete all your venture-related assignments, and furnish the client with a task cutoff time in view of those evaluations. Teach your workers to follow the time they range on these assignments. This is the best practice to improve your employee's efficiency. 

Give Employees Best Training

At the point when new workers are enrolled give them the best instructional course. Additionally, take the assistance of the best learning the executive's programming. This software assists representatives with getting great openness to work. After the preparation time frame finishes representative gives the great outcomes to the organization. In this manner it necessities to give legitimate preparation before on the job.

Conclusion

If everything goes in the right direction, the results are in our favor. If employers do all things in favor of employees then employees will surely give back results. As the employers depend on the employee efficiency, if they reach their maximum level of efficiency productivity will highlight you. Employers can take the help of the best employee monitoring tools to get the employee's full efficiency back. Also, the best ways are already defined in the above points.  DeskTrack is one of the best employee monitoring tools to get your lost productivity back.

How Employee Monitoring Software Can Help to Avoid Team Conflicts?

 

Having Team Conflict Issue? Let’s find out a solution to make it disappear using a technology enhancement tool.

In a healthy environment also, the team can lead to conflicts easily.

Yes, you have read it correctly. Even in a healthy workplace team conflicts can occur.

Many organizations sometimes encourage constructive conflicts among the employees as it leads to issue resolution and exchange of ideas between the team.

Employee Monitoring Software helps to resolve the conflicts and get a clear view of the situation.

See how Employee Monitoring Software helps to resolve conflicts. Firstly we need to understand why conflicts occur and their drawbacks – 

 

Why Conflicts Awful?

Conflicts lead to disturbing the employee relationship sometimes even ruin them. This ends up increasing organizations costing as employee performance drops.

Some employees participated in conflict situations asked for leave, some blamed conflict for task failure, and even some left the organization either by firing or by resignation.

These facts show the need for Employee Monitoring Software to prevent or avoid team conflicts.

 

How Conflict Arises In the Workplace?

When the employee is not doing work properly, but managers are not noticing them or saying anything to them. This can bother other employees who are hardworking and not receiving any recognition. This can lead to conflict between the manager and employees, and among the employees, or it can influence this atmosphere among the whole team.

“Conflict is the representation of an unhealthy work environment.”

 

How Employee Monitoring Software Resolves Conflicts

Conflicts should be resolved at a smaller level so that they don’t cause a much eager issue. As one dissatisfied employee can disturb the entire team, that directly or indirectly disturbs the entire organization and its dynamics. This damages the business internally and externally by reputation damage, employer brand damage, client loss, and many more. Here comes the importance of Employee Monitoring Software and its need.

There are many ways also by which management can help to resolve the conflict within the team; one quickly understands the situation which is gonna convert into conflict and react immediately to solve it. This requires a skilled manager who should have a good experience and an excellent understanding of team members’ understanding.

Another way is using the Activity Monitoring Tool that can help to identify the change in employee working patterns. This type of tool helps to keep the track of employee performance, their shortcomings, and even their hard work. Employees should know that they are being monitored. By using software and informing this to employees can increase their 20 to 40% productivity in the first month.

If your team is being monitored and aware of the result of unsatisfied work mentioning with their name and resume; they will be more committed to work. This even ensures that employees have nothing to worry about. 

Softwares like DeskTrack ensures that managers have distributed equal workload to employees. This helps to structure the team properly and establish authority. This tool helps to get an insight into the activity log, how much time an employee spent on each task, and which resources they have used. This way managers can calculate the productive and unproductive hours of an individual.

This shows that when roles are well defined there will less chance of conflict. A clear insight helps to increase the worker’s productivity level, fair employee increment, and can raise the policies. All the information is data-driven, objective, and transparent as no one can argue.

Managers can even have one to one sessions with the employee; this ensures that the organization is maintaining the job satisfaction of employees and prevent conflicts.

Wrap Up

To create and maintain a healthy environment, one of the best solutions is using Employee Monitoring Software can be beneficial. This gives an insight into Employee Productivity and helps managers to take important decisions to solve the conflicts. Schedule a Free Demo or just contact us at business@timentask.com