Employee Privacy Rights : How to Manage Employee Privacy in the Workplace

One of the top issues employers face is how to manage employee privacy. Whether an employer wants to ensure their company is in good standing legally or they have a need to track employee productivity there are numerous scenarios that could arise. 

Fully managing employee privacy in the workplace is a process that you should definitely concern yourself with. As a manager, you have to make sure employee privacy is being respected and followed in your workplace. Even the most careful workers sometimes need reminders to protect their personal information at work. 

Employee Privacy Rights 

Employee privacy rights are a growing concern in the workplace. As technology becomes more sophisticated and companies become more dependent on it, employees are also becoming more concerned about their privacy rights at work. Employees have the right to be free from an employer’s intrusion into their private lives. Employers should respect this right and refrain from collecting information that is not directly related to job performance.

See more: Top Productivity Killers in the Workplace & How to Avoid Them

Follow these tips below to help you strike a balance between productivity and employee privacy in your workplace!

1. Online Privacy

Many employees are concerned about their privacy when using the Internet at work. The following are some tips for keeping your personal information private at work:

• Don't use your company email account for personal communications. If you must send personal email from work, try to do so from another computer or from a public computer such as one at a library or public library.

• Use a proxy server to mask your IP address when accessing the Internet at work. You can also use a Virtual Private Network (VPN) service that masks your IP address while you're on the VPN network. This may help protect you from web-based monitoring software that scans web pages for employee names in order to compile marketing lists.
  
  

• Avoid using any passwords which relate to your name and other personally identifiable information such as birthdate or Social Security number. Make sure not use just a common word or phrase such as "password" or "123456."

2. Video Surveillance

Video surveillance is a powerful tool for protecting your business, but it can also be used in ways that are detrimental to employee privacy. An increasing number of employers are using video surveillance in the workplace, and while this can help keep employees safe, it also raises concerns about employee rights and employee privacy.

3. Mobile Privacy at Workplace

The mobile is a primary communication tool at work. It is often used to communicate with clients and vendors, as well as with fellow employees. However, the telephone can be an easy way for people to eavesdrop on conversations or monitor calls.

Employers have a responsibility to protect their employees by ensuring that phone lines are secure against eavesdropping or monitoring. In fact, some states have laws that require employers to take steps to protect the privacy of employee telephone calls.

Conclusion 

Employee privacy in the workplace is a very complicated issue. The list of tips we provided above should help you in your quest to respect employees' privacy rights at work. Again, this isn't an exhaustive list, simply one to get you started with. The most important thing you can do to protect employee privacy rights in the workplace is to make sure that your employees are informed about their rights in the first place. You can use the employee monitoring software for privacy concerns. Desktrack is one of the best employee monitoring software that helps to take care of your productivity with 100% security.

Why is employee monitoring important?

Employee monitoring is important for employees because it protects companies from losing money. It also helps to prevent losses caused by theft, employee misconduct, and slippages in productivity.

Employee monitoring is important for employees because it helps them to feel safe and secure in their workplace. By providing a safe and secure feeling employees are also more likely to perform well in the workplace, which can help improve their company's output.

Benefits of Employee Monitoring Software

The benefits of employee monitoring software are innumerable for the smooth running of the business operations. The employees are motivated and engaged with the right amount of motivation, recognition, and incentives which produce better and more work output. Fewer errors lead to better quality control. The training cost comes down and there is less attrition resulting in higher productivity.

Here are two main benefits of using employee monitoring software:

1. Employee Monitoring Helps in Increasing Productivity

The main purpose of employee monitoring software is to increase productivity as well as efficiency. The software allows employers to measure how much time each employee spends on their work and how productive they are. By doing so, it helps employers determine whether their employees need additional training or coaching or whether they should be replaced with more productive ones.

2. Employee Monitoring Helps in Reducing Costs

Employee monitoring software also helps in reducing costs by enabling employers to identify the most expensive employees or those who are not producing enough output per hour worked compared to others in the same position within the same company and thus saving money on them by replacing them with cheaper employees who produce better output per hour worked and also by helping managers find ways to improve productivity through training programs or coaching sessions so that they can get better results from their team members without having.

Conclusion 

best employee monitoring software India is a tool that allows you to track nearly everything that your employees are doing in the office network. You do so by using the top employee tracking software that provides you a secure network and lets you monitor each and everything done by the employees of your company. It also helps you to know their working proficiency, production level, and even their work timings.

Desktrack’s Employee monitoring software is the most effective way to watch the activities of your employees. It is important to monitor your employees because it helps you in reducing errors and increasing the productivity of an organization. You can also teach a better working culture to your employees by using employee monitoring software.

Top Productivity Killers in the Workplace & How to Avoid Them?

Do you have trouble focusing at work? Are there distractions in your workplace? Then this post is for you! Most people agree that the workplace environment can affect productivity. There are several productivity killers in the workplace, and some of them can be avoided.

Get the insights to know more about workplace productivity killers and how to avoid them.

Top Productivity Killers in the Workplace

1. Lack of Sleep

Studies show that whenever you work from home the biggest productivity killer is sleep. Because at home we are in relaxed mode and sleepy so that if we do some work we are full of sleepiness. It is the biggest distraction in our life.   

How to improve

• For at least once an hour before going to bed, avoid using electrical appliances.

• Relax with soothing music, body stretching or read a book.

• Maintain normal sleeping hours (go to bed and wake up on time each day).
  

2. Unnecessary Meetings

Meetings might consume anywhere from 30 to 50 percent of your overall work time, depending on your function. Meetings consume 15% of a company's overall time on a global basis. Yes, waste is the correct term here.

How to improve

• Send Emails instead of meetings

• Record a quick voice note

• Send a video message

3. Use the Mobile Many Times

With push notifications and constant messages on various apps, they’re clamoring for us to look at them. But every time we pick up our phones, we’re breaking our focus and taking ourselves away from the task at hand.

We don’t realize it because it happens so often — but every time we check our phone, we lose a little bit of time.

The average person checks their phone 150 times per day (and that number is probably higher than you think). That means if we spend just five seconds on each of those 150 checks and just half a second looking at each notification, that adds up to more than 10 minutes of lost productivity each day.

How to improve

• Use the Do not disturb mode 

• Take target when working without a mobile

• Stop your notifications on mobile

See more: Benefits of Online Time Tracking Software for Employees

4. Curse of Perfectionism

You may believe that perfection is a positive idea. Who wouldn't want to do flawless work? But here's the truth: it's not good for you. It is viewed as more of an inner critic.

Toxic perfectionism can stymie your career and personal ambitions. People who can identify as perfectionists are more irritated when things don't go their way. Perfectionism can also be used to diagnose anxiety and stress.

How to improve

• Take time for your skills & don’t let quick, Perfectionism is a natural thing that can be achieved only by hard work. It takes time

Conclusion

We have only 8 hours to work in the office. This time we need to be productive and prevent our productivity from distractions. Now we have shared some of the productivity killers & solutions to avoid them. Therefore we need to find our biggest distraction in our life & remove it to get productivity back. Also In modern times some of the productivity monitoring software are famous. This software can also track your activities at work time & let you know about your productivity and unproductive tasks as well.  

How many companies use employee monitoring software?

Wondering how many companies are currently employing software to monitor employee email and daily activities? The short answer is that it's hard to say exactly how many. But there are definitely some surveillance software vendors in a wide range of industries tapping into the market for remote employee monitoring. The absence of uniform data points to this industry's relative youth and continued growth, which is likely to attract new players to the market in the coming years. Employee productivity increased in 81% of companies that used monitoring software.

This is due, in part, to the high frequency of data and time theft incidents, which have affected even large corporations such as Amazon, Microsoft, and LinkedIn.

The Rise of Employee Monitoring in Numbers

There you have it. The rise of employee monitoring in numbers, and where it might be going in the coming years. If you're an employee trying to push your privacy rights to the limit, or simply a business owner looking for a way to boost productivity, sensor technology might be just what you're looking for. From fitness tracking to biometrics, there are more options than ever before available to keep tabs on your employees.

These are exciting times for employee monitoring software, but it's important to take a step back and examine all of the options available right now. The first step should always be determining what you need from your software. Once you've done that, you can begin to narrow down your options and find the right platform for your business. After all, time is money, and once you've found an effective monitoring solution, it's up to you to determine how best to use it in order to increase productivity and maximize employee output.

What do Companies Monitor?

Monitoring employees is, unfortunately, a fact of life in today's corporate world. Companies want to know what you're doing all day; how productive you are; whether your work habits interfere with your personal life; and things like that. But there's a bright side to this, as well: knowing what kind of information a company is monitoring can help you to determine how you can monitor yourself on their behalf. As long as you do it respectfully, almost anything is fair game.

Why Should Companies Monitor Their Employees?

Employee monitoring is a great way to ensure that your workforce will be working at peak performance. It also monitors their compliance with company policies and gives you the power to evaluate their trustworthiness. This will help you take steps in managing your employees better and gaining more quality work from them. Employee monitoring and time tracking tools are becoming commonplace in most industries.

Increases Productivity: When employees are monitored, they tend to be more productive and avoid engaging in non-work-related tasks during working hours.

Savings on payroll and productivity: Monitoring will reduce instances of time theft, saving you money on payroll and productivity losses.

Improves data security: Effective monitoring removes the risk of insider attacks, protecting your sensitive data and business secrets.

Final Thoughts

The bottom line is that almost all companies employ monitoring software or are considering doing it in the near future. The first part of the conclusion states the obvious, but this next point is important. As companies contemplate using monitoring software, they need to consider their employee's privacy rights and how it would affect them. If a company is lucky enough to have a solid employee handbook, monitored employees can use it as evidence if they feel they've been wronged by their employer.

Tips Remote Employee Productivity at Work From Home

 In remote work, employees can work with their flexibility. But being productive at home is really hard. Employees can easily be distracted at work from home. Remote employee productivity is very hard when he is at home or in a remote location. Now we are here with the best tips for being productive at home for employees

Best Remote Employee Productivity Tips

1. Start Your Day According to Routine
   Set your alarm for early morning & wake up on time for an office day. Don’t take it late because your body will not react as normal if you don’t follow your routine. Therefore start your day according to your routine as usual. When you start your day and are ready for the day, it is a good time to shift from your home setting.
   
   
2. Use Time Management Software
   
   Technology is always a real friend of human beings. With the help of time tracking software, you can manage your time at work from home. The software can help you to track your time on each task, taking screenshots, activity tracking, & provide real-time statistics about your productivity when you are at work.
   
   
3. Set Break Time
   
   You can only labor so much. If you truly want to be productive, take frequent breaks to allow your brain (and body) properly recharge. Take a couple of minutes every hour or so to stand, drink water, and some washroom.
   
   Take longer pauses a few times a day to communicate to others as well. Take up to 20 minutes playing with your children, going on a stroll with your partner, or checking in on your parents. Take a break from work to replenish your batteries.
   
   
4. Set Targets
   
   Set targets for your daily work. When you take targets in your mind, you will not lose your mind for other activities.
   Spend a couple of minutes each day planning out your work objectives. Use these daily goals to build up to a larger weekly goal that will help you with your tasks and assignments.
   
   
5. Setup your ME Time
   
   Set precise hours for when you'll be available by phone, email, or online and working if your employer allows it. Professional work is crucial, but taking time to relax, enjoy with your loved ones, and simply relax, don’t make your life exhausted with doing office work in your me-time. Check that you're setting fair rules on both a personal and professional level.

Conclusion

Working from home is very challenging for every employee because at home they can’t be as productive as when they are in the office. We have shared some of the best tips for employees to stay productive at home. However, creating a timetable, communicating clearly with loved ones, and limiting distractions can all help to lighten the load.

What Activities Should Be Monitored To Reduce Business Operation Costs?

Today, there are many process monitoring tools that help businesses be more efficient and reduce costs. By identifying and solving waste in the business process, you can cut down operational costs and increase profitability. As more companies take control over the operations costs, expect the cost of doing business to go up even faster than it already has. However, there are some techniques that you can use to minimize operational costs.

The best approach to lowering business operation cost is a mix of both automation and human effort. Too much of either one will not create the desired results. My recommendation would be to invest heavily in key areas that can be automated first, then add additional resources to assist humans with these automated operations. Even if these tasks are performed by only one person, there is still room for efficiency gains.

5 actionable tips to reduce business operational costs 

You often hear that employee monitoring software can save you money. But how do you put that into practice?

Here are five actionable tips to help you reduce business operating costs with help of monitoring software:

1. Reduce the number of systems you need to manage

As you can see from the table above, there are a number of ways to reduce the number of systems that you need to manage. This does mean that you will need to be extra diligent about how you go about handling your social media. You don't want to spread yourself too thin and start producing mediocre content, but by giving attention to one or two networks at a time, you can have more control over your content distribution process.

2. Improve IT efficiency and productivity

The easiest and most cost-effective way to improve efficiency and productivity in IT teams is with the help of monitoring tools. If you are serious about building a professional IT department, you need to dedicate a budget for a persistent monitoring solution and to train staff properly. 

3. Reduce the cost of IT support and maintenance

If you're looking to reduce the cost of IT support and maintenance, monitoring tools can be a vital resource to help you do just that. Monitoring tools, of course, aren't a magic bullet. They won't fix every issue you encounter, nor should they. In all likelihood, monitoring tools will reduce costs without noticeably impacting your end user's experience. This is an ideal situation for any business owner—to have more resources with which to operate at a reduced cost!

4. Automate manual processes with alerts and notifications

Essentially, activity monitoring tools make it possible to automate manual processes by connecting your team's tools and services. Each activity has its own meaning for that tool and can initiate a workflow of tasks. The required steps are turned into notifications which can be pushed to the right person at the right time. And you will receive a simple overview of all this in one stream.

5. Monitor your SLAs for better service quality

So there you have it, a shortlist of tools designed to help administrators monitor and improve their service-level agreements. By using these tools, you'll be able to set and manage SLAs more effectively, measuring performance against service levels fully and quickly.

Conclusion

DeskTrack is capable of producing 100 percent accurate reports on the individual's work. It displays every aspect of their work, which aids in identifying what they are doing, which is the most inefficient, areas for improvement, and can aid in focusing the team to increase productivity.

Basic Benefits of Online Time Tracking Software for Employees

Online time tracking software mostly helps you to manage your time. It helps to maintain your productivity every time. It tracks hours, projects, activities, URLs, applications, etc. Employees can gain as much productivity with the help of time tracking software. Employees can measure their performance and compare it with the other team members.  There are many benefits of online time tracking software for employees, which we share below. 

Benefits of Online Time Tracking Software for Employees

1. Improve work efficiency

Employees can track every hour with the online time tracking software and analyze it. They can observe which tasks took longer than anticipated and reassess their work-life balance. Because each employee/team has a proper record of the hours spent on certain work, a review may rapidly find the areas for progress. If a team lacks or struggles with time management for a specific type of activity, it may indicate a need for change. This means that when doing a productivity audit as part of your continuous improvement plan in each project, look for areas and tasks that appear to take longer than others.

2. Bill Client with Ease

When you can accurately predict the number of hours required to complete a work for a client, you may bill the client for the exact amount owed. This eventually helps you avoid losing money and having unpaid hours while also demonstrating to clients that they are receiving the work they paid for.

3. Time Tracking Across Devices

If you have remote teams & teams working on different devices simultaneously. So you can track the time spent on each device with the help of online time tracking software for employees. Teams will be able to track time automatically or manually. If admins can manage how the employees can track the device time auto or manual. 

4. Payroll Simplified

The standard payroll process necessitates a significant amount of human data entry. Every employee's time card should be collected. Then, depending on their rate of pay, compute how much they earned that week. That doesn't even include withholding. Payroll is handled for you by time tracking software. Simply enter employee information, such as their hourly wage, and the system will do the rest. Nonetheless, you can manually enter data to change their weekly earnings.

5. Generate Report with Time Tracking Software

Employees can generate time reports with time tracking software. They can track their productivity in real-time on a simple dashboard. With detailed reports, employers may make well-informed decisions. Make changes based on actionable information by utilizing in-depth analytics. You may quickly export or share files with team members by using the exporting features.

6. Identify improvement areas

After generating reports, employers can make some decisions on employees' work styles. They can identify the areas of improvement in projects and switch the employees for projects if needed. one thing to check for are areas and tasks that appear to consume a longer amount of time relative to each project. If any team takes a longer time to complete a task then they shift tasks to another team.