Best Tips to Increase Productivity at Workplace

When it comes to work, productivity isn't just an excuse to goof off or whine. It is a measure of the growth of your business and the quality of work you yield. The best companies in existence have a clear understanding that to be successful, you have to be productive. A good employee is the backbone of every firm and you have to have specific plans for increasing productivity in the workplace. Here are some of the best tips to increase productivity in the workplace.

Best Tips to increase productivity in the workplace

1. Reduce the no. of meetings

Reduce the number of meetings you hold (if possible) since too many meetings can be quite time-consuming and unproductive. It will save you valuable time if you schedule meetings around topics that require people to be present, such as business strategy and important announcements. Conventional meetings can strengthen relationships and improve communication between teammates, so don't eliminate them completely. Regular Zoom town hall meetings can make employees feel connected if your company only offers remote work. By strengthening a team's sense of community, productivity can be boosted.

2. Use Productivity Software

It is the best solution to increase the productivity of employees at the workplace. In the modern world, every employer wants quick solutions for employees to increase productivity. With employee monitoring software you can track real-time employee performance. By using this software you can get the best productive employees from your organization. 

3. Multitasking is a bad idea

Working hard to keep up with deadlines and quotas was a huge part of my work ethic. Everyone had to be good at multitasking in order to meet or beat their quota on projects. However, things were not necessarily met successfully this way. Multitasking is a bad idea for sure because it can’t be the way to get productivity. When multitasking, the working speed is slow your team can be stretched too thin and create more errors.

4. Take time for yourself

During the work time break is very important for employees' refreshment & health. Employees should get a break daily. It's not good if we keep working non-stop without taking any rest. Such actions can make us suffer from headaches, stress, and other body pain. We should take our break to refresh our minds and body. Studies show that employees who experience significant work-work conflict are more likely to be unhappy, have poorer health, and have higher mortality rates. 

5. Follow a 90-minute time cycle

90-minute time sessions. If you have ever set 90-minute time sessions, you are a forward-thinking manager of high caliber. Most managers rely on the inefficient "8 hours a day" schedule. But this is terrible for many reasons, not least of which is that it makes workers feel like they're run-down, tired, unproductive and that their work performance is slipping.

See More: How employee improve their work efficiency

5 Ways of Why Track Employee Attendance That Can Drive You Profitable - Fast!

Tracking attendance can even be easier than tracking time. When you track attendance, you let your employees use their little book, and let the computer system do the work for you. You can have a picture of who is staying late and who may be cutting out early. Track employee attendance to boost productivity. Invest in employee time tracking software to see just how much more productive your workplace has become. We need to know what our employees are doing during work hours. So it is only important that we have tools to keep track of their attendance and see if they are working in a productive manner. There are 5 ways why tracking employee attendance matters when you think about the productivity of your employees.

5 Ways Why Track Employee Attendance is important? 

1) Remote Working Teams-

If you have a team of people working remotely, keeping attendance and tracking their hours is one way to make sure no one's working from home too much. The good news is that there are plenty of apps and programs out there designed for just that. These tools will help you keep track of the hours your team members clock in and out of projects. If you can ensure that everyone is staying productive, then your company can be sure that it's getting a fair share of work done without having to spend too much money on office space.

2) Proof of Work to Show Clients-

Keeping a well-maintained attendance record of your employees means you will be able to provide correct information and evidence to clients whenever you need to present proof of work. It gives both the investor and the entrepreneur a sense of security. Thus, it is highly important that they are updated on time and with accurate attendance details.

3) Accountability in the Workplace-

Ultimately, the best way to get people to attend in the workplace is not by using attendance and time tracking software, but rather with self-motivated individuals. Getting a team motivated and accountable will still rely on their individual department leader or supervisor to motivate them initially. However, if you do have a task that needs to be completed each day and then maintained in succession over two or more weeks, attendance tracking software might be what you need.

4) Organizational Team Regulations-

Teams cannot be successful without a clear goal, and everyone must be on the same page. You will lose valuable time and money. You need to minimize these problems. You can enjoy the best tailor-made attendance tracking software – see the demo to find out more about the features of our attendance tracking software.

5) Work Plan for Business- 

Having a plan is vital in any situation and having one for your business makes it even easier to stay on track and accomplish your goals. It also helps you avoid feeling overwhelmed or unprepared at work or even during the weekends. Knowing what to do each day when you sit down at your computer will give you a sense of confidence and make you more prepared to tackle each day's tasks.

Conclusion 

Losing a good employee can be costly. A lack of output in an employee can cause your business to slow down or possibly even lose money. This is why it is important to monitor productivity. Looking at the bottom line, companies spend millions on payroll, so they must ensure they have properly monitored their staff's attendance without adding unnecessary costs. if you're looking for an easy-to-use yet powerful online attendance management system for employees then look no further than Desktrack.

Best PC System Monitoring Software Employees

PC System monitoring software is also known as DeskTop monitoring software. This software can help employers to get insights into the work of employees. It tracks what are employees working on their systems i.e. which URLs & applications they open in their work time, how much they are productive at work, and how much time their system is idle. These insights can help employers to manage their employees.

Here, we define the best PC system monitoring software that effectively track system activities

1. DeskTrack

DeskTrack is the best system monitoring software that tracks the full activities of employee systems & gives real-time updates to the employers. One of the best features which makes it unique is Screenshot monitoring. When this feature is enabled by the employer, screenshots are captured on certain time intervals. This can be very helpful to know what they have done on screen.  

Top features of DeskTrack

• Task Management
• Time & Attendance Management
• Project Time Tracking
• Activity Tracking
• Screenshot monitoring
• Productivity tracking
• Customized reporting

2. ActivTrak

ActivTrak is a desktop monitoring application that runs the Agent on each distant computer and displays the computer's current status. It tracks productive and unproductive hours, as well as activity screenshots, and can be monitored in real-time. You can evaluate staff performance on a daily, weekly, monthly, or annual basis with the help of the productivity screen. It can provide a list of the most productive employees as well as a list of the most visited websites.

See more: Top Desktop Monitoring Software

Top features of ActivTrak

• User’s activity in a single and clean interface.

• Computer Usage Analysis Reports

• Real-Time Employee Monitoring

• Remote Screen Viewing

• Screenshot Recording

• Activity Monitoring

3. Flexispy

Flexispy is one of the few that can also monitor mobile devices such as smartphones and tablets. You can opt to monitor and record audio communication on your Android and iPhone-based cellphones. However, it can be used as a key monitoring tool to keep track of all your staff.

Top features of Flexispy

• Message Monitoring
• Update software remotely
• Keystroke logging
• Tracking GPS location
• Geo-fencing
• Tracks browser history and bookmark
• Check the device battery level
• Notifies SIM changes as alerts and more.

4. Softactivity

SoftActivity is a monitoring application that records your computer screen, Skype, Gmail, and messenger conversations, among other things. It creates a video by continuously taking screenshots. It stores the video for later viewing. Alternatively, you can see any computer's live recording. The software interface is simple and allows the user to install the agent immediately on the computers of the employees. Screens, keystrokes, visited webpages, and chat chats can all be recorded. 

Top features of  Softactivity

• Event Logs
• Event Logs
• Keystroke Recording
• Remote Access/Control
• Screen Activity Recording
• Browsing History
• Email Monitoring
• Employee Email Monitoring
  
  

5. Kickidler

Kickidler is another monitoring tool that records and displays the employee's live screens. You can learn what your employees are up to, which websites they are accessing, and which applications they are utilizing. The software displays the precise time your employee was productive as well as how many breaks they took.

Top features of  Kickdler

• Idle time monitoring
• Idle Time Monitoring
• Keystroke Recording
• Productivity Analysis
• Remote Access/Control
• Screen Activity Recording
• Time Tracking

Conclusion

With the above best pc system monitoring tools employers can get real-time insights into work done by employees. These are the best tools for every organization. You can get them at minimum prices. From the above list, you can take DeskTrack at budget prices with the best specifications. You can get its free trial for 15 days with unlimited users. Signup now & take a free demo.

 

9 Tips to Managing Remote Employees

Corporate working has now changed after the pandemic. Many employees are working either work from home or office. In this hybrid work, culture employers are finding ways to effectively manage remote employees. In this blog, we share the 9 best tips to manage remote employees effectively.                       

1. Take a time for one to one conversation with employees

   It's easy to cancel or postpone seemingly non-essential events like one-on-one chats when you're busy. These sessions, on the other hand, are critical for efficiently managing remote teams. This is because remote employees are more likely to miss brief updates and ad hoc meetings throughout the day, and they may not be as up-to-date as local employees.

2. Trust your employees 

Increase trust in your employees & give them some time to prove themselves to become a supportive bosses. Most of the time managers are frustrated and lose the trust from employees. This practice can be harmful to them. This can affect the performance of employees & they 

3. Make your expectations clear to employees

Define all the expectations to the employees clearly & take the feedback from them. This transparency is most important for employers. Otherwise, employees can be misguided & time will be wasted.

4. Engage more with your employees

   Take time & make a casual talk once a month with your employees. This practice will help to make a good bonding with employees. Employee engagement is very important for every business.
   
   

5. Equip employees with a resource

   
   Provide the best resources to your remote teams i.e. if your employees are from outer areas you can provide them a good laptop & internet connection for better working. This will help get the better performance of employees.

6. Use technology tools to manage employees

   You can take the help of technology tools like automated time tracking software to generate the daily activity report of your employees. This report will provide a summarized view of your employees' work & you can find the best productive employees from the report.
   
   

7. Give a platform for open talk

   
   Use chat platforms for communication & meeting & give the freedom to your employees to talk openly about their problems with all their teammates & managers. This practice will help you to understand the problems which your employees are facing during work from home.
   
   

8. Appreciate proper work-life balance

   
   By trying to establish a work/life balance, remote workers are just as vulnerable to burnout. When scheduling team meetings and working hours, keep time zone variances in mind. All of your meetings should have dial-in numbers or video conference links. Respect remote employees' time off – just because they aren't always in the office doesn't mean they shouldn't be disturbed while on vacation.
   
   

9. Be Focused on outputs 

As a manager, you need to pay attention to the outputs of employees' work not to processes. Because the employees at home need to manage their home as well as work, So they work according to their time. If you focus on the processes they will be stuck and not provide good outputs.

Conclusion

To become successful employer or businessmen you need to manage your employees effectively.  However, by following these 9 pointers, you can set up an effective remote management system, improve communication, and guarantee that all employees have the tools they need to be successful.

Employee Monitoring Software Can Help Make the Workplace a Safer Place

Employee monitoring software can help you stay on top of your employees' actions and activities, ensuring that they are fully engaged in the work that they need to be doing. And when it comes to increasing workplace safety and efficiency, there's no room for compromise. Employers must demand the highest levels of performance from their staff, and employee monitoring software provides the tools needed to make this possible. These tools may not be for everyone, but they have proven effective at some of the largest organizations in the world.

Many businesses overlook the importance of employee monitoring. Most employers consider the advantages of monitoring their employees in order to understand where improvements are needed or to deal with specific problems that the Monitor Employee app can resolve if any exist. Employee Monitoring Software is required in the workplace for organizations that want to develop and grow alongside their employees.

Monitoring Employees in the Workplace

Monitoring employees at work is an important consideration for you because it allows you to keep track of their performance. The following are some pointers to consider when monitoring your employees.

Employee Monitoring and Workplace Security

Employee monitoring and workplace security are difficult topics. It's one of those things that can be inconvenient to deal with but is necessary when it comes to protecting your company's data. But it doesn't have to be difficult; all you need are the right tools.

Employee tracking has always been a touchy subject in the world of surveillance. Most businesses, however, are unlikely to use technology if they believe their employees can perform well without it. Although employee tracking is not solely concerned with increasing productivity.

Here are Some of Employee Monitoring Most Beneficial Impacts:

1. Improves internal security

Internal theft is an unfortunate reality for many businesses, but it is one that should be anticipated. While only a small percentage of employees may actively try to steal from the company, even well-meaning employees may unintentionally contribute to losses by making mistakes. Retail theft has reached all-time highs in recent years.

2. Ensures that safety procedures are followed

With the ongoing pandemic, businesses must focus on employee arrivals and departures to keep physical contact to a minimum. Employee tracking systems enable management to plan schedules and ensure that employees adhere to health protocols. However, prior to the pandemic, tracking was used in a variety of industries to keep employees safe and healthy.

3. Reduces Occupational Risks

Warehouses and construction sites, for example, can be dangerous places to work. In the event of an emergency or serious injury, GPS tracking can keep track of employee location and headcount, allowing rescue efforts to be launched quickly. Risks in the mining industry prompted IBM and wearable technology developer Garmin to create an Internet of Things (IoT) platform that collects data from employees' wearable devices and other sensors.

Wrap Up

Employees should have some freedom to organize their day in the way that works best for them. However, there are limits to that, and employers have a right to monitor their employees' activities if it is within the scope of their job. Monitoring devices can be used to supplement observation and ensure that the employer's legitimate business interests are not compromised by employee misconduct. 

How do Employees Improve their Work Efficiency?

Employee Work efficiency is generally either high or low. It doesn't mean that if your work efficiency is moderate all the time, then, you are inefficient. Even those with low work efficiency can improve their work process and increase work efficiency.

Stay positive and encouraging with your team. It will help them maintain a positive attitude towards their daily routines. It will also motivate them to keep performing well. Make sure you maintain a healthy working environment so that your employees are free of stress. A stress-free employee is not only more productive but also more creative as compared to an employee who is exhausted and stressed out at work. Monitor your employees and understand the purpose behind their tasks and assignments. This will help increase their commitment to the work they are doing and further improve their productivity.

5 Tips to Improve Employee Work Efficiency Easily

1. Know About Employee Skills

Knowing your employees’ skills and behavioral styles is essential for maximizing efficiency. You should hire subject matter experts i.e. Employees with a single strong skill. This strategy provides good results because if employees work on a single skill they might be experts in the field. It will improve employee work efficiency in the workplace.

2. Take a free hand from your employee

Your employees are the foundation of your business. They are the ones who allow you to grow and succeed, so treat them accordingly. Allow them the freedom and flexibility to manage their own projects and responsibilities.

3. Effective Communication

Instead of holding team meetings, try communicating with each individual employee directly. You can call a meeting if you have concerns about all of the team members. Alternatively, you can speak directly with the employee in question. This habit saves a lot of time for both other employees and you.

4. Employees Should Be Rewarded

When you notice an employee working hard, it's important to acknowledge that and reward them for their efforts. If your employees don't have a goal to strive for, they may become complacent, resulting in lower productivity. Fortunately, there are several options for rewarding your employees.

5. Allow for Flexible Timings

Every person has different productivity hours. some of them are flexible for 9-5 working, but some of them are for 11- 8. Different peoples have different productivity schedules. If employers allow working for flexible timings it improves employee work efficiency.

Wrap Up 

When employees improve their work efficiency then it is ultimately about balancing their time and energy. Don't work too much, but also make sure you have time for the things that are important to you. Don't let your eagerness to finish a task drag down the quality of your work; focused, relaxed effort is often more efficient than careless, rushed work. And finally, if "necessity" isn't driving you, then find the motivation in something else—whether it's an interesting challenge or a creative outlet—and you're sure to be more productive.

Innovative Companies Use Time Tracking Software Effectively

Wasted time equals lost revenue for your company. One way to safeguard your company is to keep track of time, organize your workflow, and manage your projects effectively. In this article, we will demonstrate the most effective ways to use employee Time Tracking Software in your business.

This method will assist you in developing an appropriate revenue model or revenue engine for your company. Having the right time tracking software that is optimized for your workflow is far superior to keeping a time tracking spreadsheet.

Employees in innovative companies capture their time with a time tracking system. This software is used to optimize staff performance and improve workplace productivity. Time tracking helps to identify overall ways to track, schedule, and manage the most important job-related tasks to ensure profitable growth for the company.

Find out how Innovative Companies Can Use Time Tracking Software to Increase Efficiency. 

1. Begin with a pilot project.

Consider running a pilot program in one team or department before rolling out employee time tracking software to the rest of your workforce. You'll be able to gather input and determine the most efficient ways to use time monitoring software. You'll be able to determine what should be changed and what should be kept.

2. Make your employees aware of the advantages.

Your employees will be suspicious if you force or require them to use time tracking software. They may believe they are being watched and that time tracking is being used to keep an eye on them. It's important to emphasize that time tracking does not imply a lack of trust. Instead, it aims to improve the productivity and efficiency of the labor process.

3. Keep track of actions that aren't billable.

Tracking non-billable activities have a number of advantages. It can assist you in identifying and forecasting capacity problems. You won't overpromise and underdeliver once you know what your team members are capable of.

4. Let's have a look at an example.

You estimated that it would take 110 hours to finish the job. "(This is the time you anticipated based on your real working hours)" You'll feel like you've spent an extra 11 hours on feedback and client communication by the end of the project. You paid the client for 110 hours, but you actually spent 121. Spending more time on the job will lower your hourly wage.

Wrap Up 

Maximizing your workforce's efficiency is often easier said than done.  Finding an effective time-tracking software that doesn't take up too much of their valuable time can feel like a treasure hunt. Sometimes, the most innovative companies are the ones who find ways to introduce time tracking software into their workplace with minimal resistance.

We suggest only using Time Tracking Software that provides a free trial period. All of the time tracking software methods listed above should be read. You can upgrade to a complete version for your entire team once you've been familiar with the software and see how it improves your workflow. DeskTrack offers a 15-day free trial to allow you to test out the tool's capabilities.

For further information click: Highly Effective Methods That Innovative Companies